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Buying Admin Assistant | LOOKFANTASTIC

Job Category

Buying

Division

THG Beauty

Location

UK, Manchester

Job Type

Full-time

About THG 

We’re a fast-moving, global technology group that specialises in taking brands direct to consumers. We’re home to a portfolio of leading brands and sites including Myprotein, ESPA, LOOKFANTASTIC, and Cult Beauty, all of which are powered by our fully integrated digital commerce ecosystem, THG Ingenuity.  

We handle everything in-house, including technology, content creation, e-commerce, marketing, manufacturing, new product development, and logistics. This comprehensive approach ensures we can fully realise our vision and maintain our leadership in a rapidly evolving global industry.

 

About LOOKFANTASTIC

Lookfantastic is Europe’s No1 Online Destination for Premium Beauty. Our mission is to empower people globally to look and feel fantastic every day. To enable us to do this we have offices across the UK, Europe, America and Australia filled with passionate beauty fanatics who are committed to delivering rapid growth in this exciting industry. 

We work with over 800 of the world’s greatest beauty brands such as MAC, Kerastase, GHD, Tom Ford and YSL to bring our customers the widest offering of beauty products from around the globe. Passion, innovation and commitment are key characteristics in this ever expanding team as we strive to become the Worlds No1 Online.

 

What is a Buying Admin Assistant for LOOKFANTASTIC?

We are looking for an Admin Assistant to join our Buying team working across a range of buying and merchandising admin duties. The Buying Assistant will be responsible for co-ordinating and overseeing the accurate creation of products from the start to going live and all maintenance of the SKU thereafter. 

 

What will I be doing as a Buying Admin Assistant?
 
• Accurate management of the critical path, amending and communicating any changes in a timely fashion to meet deadlines.
• Source compliance details from brands and manage the CPNPs of new and existing products on site. 
• Working closely across teams within LOOKFANTASTIC such as Merchandising & Marketing to ensure a seamless process when launching products and brands & communicating change. 
• Working Closely across THG beauty on shared brands processes. 
• Managing funding forms to achieve accurate support for the business.
• Aid the accounts department in solving discrepancies. 
• Coordinate and maintain the company supplier contact list. 
• Keep abreast of competitor activity, pricing, promotions and assortment with a weekly comp shop. 
• Acting as a bridge between Customer Service and the brands on ad-hoc queries. 
• Requesting and checking product information from brands within the expected time frame. 
• Sample management.
• Liaising with the warehouse on discrepancies and information. 
• General Admin responsibilities, as an agile team it is essential you are able to action.
 ad-hoc tasks and demonstrate effective workload management. 

 
What are the key skills you we looking for?
 
• Have a high attention to detail and level of accuracy. 
• Online retailing is a fast-paced working environment so possessing the ability to prioritise and re-prioritise will be the key to success in this role. 
• Be very organised. 
• Be able to work as part of a team as well as work autonomously. 
• Proactive approach to managing own workload. 
• Uses initiative to solve problems 
• Organised and detail conscious 
• Keen and enthusiastic with a desire to take on new responsibilities and progress within the company. 
• A strong commercial and customer focus. 
• An excellent communicator both internally and externally. 
• Beauty retail experience. 
• Experience of working in an E-commerce environment. 

 

What's in it For Me?

Career Development 

  • Access bespoke development programmes that have been designed and developed by our in-house L&D team. 
  • Continued development through our upskilling programme that is delivered in partnership with an industry-leading training provider. 

Enhanced Leave 

  • 25 days annual leave plus bank holidays. 
  • Don’t want to work on your birthday? We don’t either! Enjoy your day off on us! 
  • Enhanced maternity and paternity pay, depending on length of service.  
  • Up to 10 days compassionate leave. 
  • Buy back up to 3 days each year. 
  • Unlock 2 days volunteer leave after 12-months. 

Wellbeing Support 

  • Access face-to-face and virtual appointments with our in-house GP. 
  • Access our in-house CBT therapist. 
  • Access our 247 Employee Assistance Programme (EAP) which is provided by Bupa.  
  • State-of-the-art on-site gym. 
  • Access to our on-site physio. 

Other Perks 

  • Save up to 12% on the cost of personal tech through our salary sacrifice scheme. 
  • Subsidised bus pass from Manchester City Centre to our ICON office.  
  • Up to 50% staff discount on THG brands. 
  • On-site staff shop. 
  • Access to on-site barber. 
  • Know someone who would be perfect for THG? Refer them and get up to £1000 when they pass their probation. 
  • Anniversary gifts when you hit 5 and 10 years of service.

 

THG is proud to be a Disability Confident Committed employer. If you are invited to interview, please let us know if there are any reasonable adjustments we can make to the recruitment process that will enable you to perform to the best of your ability.

THG is committed to creating a diverse & inclusive environment and hence welcomes applications from all sections of the community.

Because of the high volumes of applications our opportunities attract, it sometimes takes us time to review and consider them all. We endeavour to respond to every application we receive within 14 days. If you haven't heard from us within that time frame or should you have any specific questions about this or other applications for positions at THG please contact one of our Talent team to discuss further.

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